Government of India
Ministry of Communications & IT
Department of Posts
( SR Section )
Dak Bhavan, Sansad Marg,
New Delhi -110001
No.6/2/2011-SR
Dated the 17th February, 2012
To
Secretary General. NFPE
Secretary General, FNPO
Subject: Draft minutes of the meeting of Departmental Council (JCM) held on 10.02.2012 – Vetting thereof.
Sir,
Please
find enclosed draft minutes of the meeting of Departmental Council (JCM)
held on 10.02.2012. The draft will be put up for consideration of
Chairperson, Departmental Council after receipt of your no
objection/comments.
Yours faithfully,
(Subhash Chander)
Director(SR & Legal)
Minutes of the meeting of Departmental Council (JCM) held on 10.02.2011
……….
A meeting
of the Departmental Council (JCM) under the Chairpersonship of
Secretary(Posts) was held on 10.02.2012. The following were present:
|
Official Side
|
Staff Side
|
|
1. Ms. Manjula Prasher, Secretary(P) & Chairperson, Departmental Council(JCM)
2. Ms. Yesodhara Menon, Member(P)
3. Ms. Suneeta Trivedi, Member(Plg.)
4. Shri Santosh Gauriar, Member(O)
5. Kalpana Tiwari, CGM MB&O
6. Shri S.K. Sinha, CGM PLI
7. Shri Tilak De, DDG(MM&Estates)
8. Shri V.P. Singh, DDG(Estt.)
9. Shri Salim Haque, DDG(P)
10. Ms. Aindri Anurag, DDG(PO&CP)
11. Shri A.S. Prasad, DDG(FS)
12. Shri V.K. Tiwary, DDG(R&P)
13. Shri Subhash Chander, Director(SR&Legal)
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1. Shri K.V. Sridharan, Leader
2. Shri Giriraj Singh,
3. Shri M. Krishnan,
4. Shri D. Theagarajan
5. Shri D. Kishan Rao
6. Shri Ishwar Singh Dabas
7. Shri T. N. Rahate
8. Shri P. Suresh
9. Shri Pranab Bhattacharjee
10. Shri A.H. Siddiqui
11. Shri K. Ragavendra
12. Shri S. Karunanidhi
13. Shri Surinder Pal
|
The
meeting started with introductory remarks of the Chairperson wherein she
apprised of the staff side about the proposal of recognition of
federations heaving been taken up for consideration and approval of the
competent authority. This was followed by the staff side thanking the
Chairperson for timely convening of the meeting. Thereafter agenda
items were taken up for discussion and the gist of discussions held
during the meeting is as follows:-
Annexure – I
1. Long distance schedules of MMS
The staff
side was apprised of the instructions having been issued to Heads of
Circles on 15.06.2010 to increase the utilization of vehicles by
extending the existing schedules up to 300 kms. The position about
clearance of Ministry of Finance regarding purchase of new vehicles as
also replacement of old vehicles happening much faster was also
explained to the staff side.
The
contention of the staff side was that the aforesaid instructions are
not being observed and it was agreed to reiterate the said instructions.
2. Diversion of MMS vehicles
The
staff side averred that the vehicles allotted to MMS for operational
purposes were diverted to Circle/Regional offices, which is adversely
affecting the efficiency of mail delivery. They desired issue of
strict instructions in the matter so that vehicles are used for the
purpose for which they are procured.
The
instructions issued in this regard by the Department from time to time
were brought to the notice of the staff side with an understanding to
reiterate the instructions once again.
3. Holding of examination for filling up the posts of AMM in MMS
The
staff side pointed out delay in finalization of Rules of Recruitment
for the post of Assistant Manager in MMS, with a request to finalise it
on priority. The Chairperson advised the official side to complete the
pending action in regard to finalization of Recruitment Rules within 2
months.
4. Holding of DPC for filling up the posts of Deputy Manager MMS
It was agreed to complete the process within 2 months.
5. Appointment to the grade of Supdt. Stg. In RMS
The
contention of the staff side was that the 4 posts of Supdt. Sorting in
RMS which were meant for general line officials are either manned by
ASPs or by PSS/PMS Group B officials. Further, the Circles in which
these posts exist are also not known. During discussions, a reference
was also made to 4 posts of AD (Recruitment) out of which 3 are lying
vacant. Besides requesting for filling up of the above posts, the staff
side mentioned about their merger with main stream of Group B posts and
increasing quota of General line officials from the existing 6% to a
higher percentage.
The
Chairperson advised the Personnel Division to find out the availability
of posts and to fill all the posts meant for general line officials
from that category only.
6. Acute shortage of ‘C’ Bags
The
staff side was explained that for the year 2011-2012, much of the
supply has already started and there are only 2 companies which are yet
to start it. Further, action has already been initiated to ensure
timely supply of bags for 2012-2013 & 2013-2014. The staff side was
also apprised about the constitution of a Committee which will consider
decentralization of procurement of stores of other than prescribed
sizes, and the Committee will submit its report within one month.
7. Change of nomenclature of cleaners in MMS
Redesignation of Cleaner as Helpers may go against their interest and, therefore, it was agreed to drop the item.
8. Change of Recruitment Rules ensuring parity in recruitment to the posts of Postmen and Mailguards in the Department of Posts
The
Recruitment Rules for the posts of Postmen and Mailguards have been
revised and notified in the Gazette of India after due deliberations.
In the background of the above, it was agreed to drop the item.
9. Recruitment in the cadre of erstwhile Group D upgraded as Multi Skilled Employees in the Department of Posts
In the background of Revised Rules of MTS it was agreed to drop the item.
10. Providing additional hand to single handed offices due to decentralization of RD Work etc.
The
staff side drew attention to the agreement reached in an earlier
meeting of the Departmental Council (JCM) in 2006 in the wake of which a
Sub Committee was constituted, which submitted its report in favour of
the proposal. In turn, it was reported to them that norms for the work
of decentralized schemes like RD/MIS have already been finalized and
further, redeployment was within the power of the CPMSG.
11. Implementation of recommendations of the 5th CPC with regard to payment of cash handling allowance to treasurers and Asst. Treasurers in Post Offices.
The Staff Side was informed that the proposal was taken up with the Ministry of Finance in 2010 but it was not agreed to.
12. Payment of OSA and other benefits to MMS staff on par with RMS Staff.
The proposal of the Staff Side was agreed to.
13.
Allot 19% Group B vacancies for General line and permit all Group C
officials in Postal, RMS, Admn. And Postal A/Cs with minimum 20 years of
service to appear in the exam by dispensing with present reservation of
posts to RMS & Admn. Staff.
It was agreed to constitute a Committee which will look into the matter and submit its report within 2 months.
14. ACP Scheme to wiremen and electrical staff.
In
the background of instructions issued by the Department vide No.
2-13/2009/PCC dated 12.08.2012, it was agreed to drop the item.
15. Streamlining the work of Cash Certificates and causing uniform work procedure.
The staff side was informed about the norms having been issued on 26.04.2010, a copy of which was supplied.
16.
Anomaly in the preparation of PA gradation list. Date of confirmation
should not be taken now and d ate of appointment be taken for construing
seniority. Fixing seniority based on the date of confirmation in
unconstitutional and discriminatory and dropping of confirmation
examination.
It was agreed to refer the matter to the Committee constituted to consider item No.13.
17. Ensure speedy verification of caste.
It was agreed to reiterate the instructions of DOPT to the Maharashtra Circle.
18. Merger of Despatch Riders with the Drivers.
In
the background of different rules of recruitment for the post of
Despatch Riders and Drivers, the proposal could not be agreed to.
19. Allowing lift operators to sit for the LGO examination.
It
was explained that it was a different category altogether and thus it
would not be possible to allow the Lift Operators to sit for LGO
examination.
Annexure -2
1.Non absorption of Lift Operators
Referring
to the case of 5 Lift operators working at Howrah Post Office building,
the Staff Side was informed that it appeared to be a case of absorption
of Casual Labourers and not Lift operators and therefore it was agreed
to drop the item.
2. Relaxation of educational qualification in respect of widow applicant for compassionate appointment.
The staff side was apprised of the position that prior to implementation of the recommendations of 6th
CPC, in case of widows the provision to relax the educational
qualification existed subject to the condition that it would not
adversely affect the work. The above clause has been found missing in
the 6th CPC recommendation and, therefore, its continuance
thereafter will be ascertained from the Department of Personnel &
Training.
3. Request for correct identification of Speed Post Hubs.
The
staff side was informed that selection of Speed Post Hubs was done as
part of Mail Network Optimisation Project after a comprehensive study of
the network and taking into account mail volume Air/Rail/Road
connectivity into account. In regard to Asansol, the Chairperson
explained her discussions with the CPMG West Bengal in which he was
asked to increase the mail business during the next 3 months and the
position will be reviewed thereafter.
4. Request to issue instructions to the Heads of Circles to follow the Directorate order in respect of Speed Post Norms.
The instructions have already been issued and therefore it was agreed to drop the item.
5. Request to extend the Station Tenure to Senior Manager Cadre in MMS.
The proposal of the Staff Side that rotational transfers should be done on time, was agreed to by the Chairperson.
6. Incentive structure for handling UIDAI (Aadhar) cards to the PO staff.
The
contention of the staff side was that Aadhar Cards were being handed
over to the Postmen for delivery along with other dak which form part of
their normal duties without considering their limitations in this
regard. Mention was also made about higher rate of incentive being paid
in Andhra Pradesh Circle with a request to maintain uniformity in the Circles.
It
was clarified to the staff side that there is a provision to ensure
delivery of Aadhar Cards within 15 days from the date of booking and it
was quite a relaxed condition, in comparison to other Speed Post
articles. In the matter of payment of incentive, the Chairperson agreed
to reiterate the instructions in relation to Speed Post articles
(including Aadhar) of the Department to all Heads of Circles. Higher
incentive cannot be approved.
7.
Reassessment of the Role of the Office Supdts. Working in Circle
Administrative offices including the office of the DPLI and upgradation
of them as the holder of Gazetted Group-B posts.
It was agreed to drop the item.
8. Promotion of senior most HSG-I in each regional office as office Supdt.
It was agreed to drop the item.
9. Release the Pension/DCRG of employees against whom minor penalty proceedings concluded after retirement.
In
the light of instructions having been issued by the Department and
reiterated vide letter dated 10.02.2012, it was agreed to drop the item.
10. Pay protection to employees who seek transfer to a lower post under FR 15(a)/transfer under Rule 38.
It was agreed to have a relook into the matter5.
11. Construction of Departmental Buildings for Postal Accounts Offices at Hyderabad, Trivandrum and Patna.
The Staff side was informed that all the 3 projects will be considered for construction during the 12th Plan period, subject to availability of funds.
12. To fill up the time scale Driver Post at MMS.
It was agreed to have a relook into the matter of filling up of all residual vacancies of Drivers in the MMS.
13. Revival of Bandel and Barasat RMS in West Bengal Circle.
The
staff side was explained that in view of the networking exercise, L1
and L2 has to be followed and therefore this item become irrelevant.
It was further clarified that in the wake of networking exercise, number
of mail offices with less than 10,000 mails are being allowed to
continue. In the light of the above discussions, it was agreed to drop
this item.
14. Problem arisen subsequent on centralization of Tax related work at HO in S.B.Branch.
The
staff side was apprised that TDS is a mandatory income tax requirement
and is part of the statutory requirement when commission is paid to
agents. There is every possibility that the issues raised by them will
be sorted out by the new software. It was further stated that in case
the issue does not get resolved with the new Financial Services
software, this would be examined separately.
15. Posting of in charge of BPC – regarding.
It was agreed to look into the matter.
16. Request for procurement and supply of scanner to HOs and SOs in Maharashtra Circle effecting MSEDEL bills on e-payment.
The staff side was informed that the matter had been discussed with the CPMG Maharashtra Circle
and the possibilities were being explored to split the existing Barcode
of Maharashtra State Electricity Board so that it comes within 12
digit Bar code reader. It was also explained that the Department would
not be in a position to procure scanner so as to suit the requirement of
different organizations, utilizing the services of the Post Office.
In the background of the above, the item was dropped.
17. Delivery/Remarks on Speed Post articles pertaining to Pass Port - Clarifications sought for.
After discussions, it was agreed to reiterate the instructions of the Department to all concerned.
18. Irregularities in the accounting procedure in Post Offices – case of Delhi Circle.
It was agreed to look into the matter.
19. Postal Assistant Direct recruitment – compulsory education in regional language – regarding.
After detailed discussions, it was agreed to drop the item.
20. Reduction of tenure in the Naxalite threat areas in Baster division, Chattisgarh circle.
The staff side was informed that the issue falls within the purview of the Circle Office.
21. Holding of JAO part II Examination – regarding.
It
was informed to the staff side that the matter was earlier taken up
with the Ministry of Law & Justice and is now under consideration in
consultation with the Department of Personnel & Training. It was
also stated that in case of eligible candidates, the examination may be
conducted without much delay.
22.
Arbitrary & irregular Audit objection and recovery of licence fee
from the officials provided with rent free recommendation.
In the wake of instructions issued by the CPMG West Bengal, it was agreed to drop the item.
23. Removal of age limit for appearing in IPO exam.
After detailed discussions it was agreed to drop the item.
24. Evolution of norms for all duties performed my Multi tasking staff (erstwhile Group-D).
The staff side was informed that norms for all the duties performed by MTS are being evolved.
25.
Creation of justified additional posts while implementing new system for
delivery work and allowing postmen to write correct remarks for non
delivery.
The issue is under examination by the Postmen Committee, under the Chairpersonship of CGM PLI.
26. Grant of uniform and kit maintenance allowances.
The
fact of the matter having been taken up with the Department of
Personnel & Training vide letter dated 02.02.2012 was brought to the
notice of the staff side.
27. Providing Security to cash overseers.
The
staff side was informed that the present cash limits are not so high to
provide for the security and further the Circle Heads would be
instructed to ensure adherence to the line limits by all concerned. It
was also agreed to examine the feasibility of raising line limits and to
provide security guards in the Post Offices located in highly sensitive
areas. The issue of utilizing services of the bank branches located in
the area will also be examined.
28. Incentive to Mail overseers for procuring PRLI Business.
It
was agreed to issue a clarification to the effect that Mail Overseers
are also eligible for incentives on par with other departmental
officials and depending upon the suitability, they can be engaged for
this work.
29. Weight and size limit of express post parcels delivery of by Postmen.
It was agreed to reiterate the existing instructions on the subject to all Heads of Circles.
30. To keep status quo in the post of Departmental Stamp Vendor.
The
staff side was informed that the issue is covered by the standing
instructions on utilization of surplus manpower and redeployment of
posts and therefore, the plea to maintain status quo cannot be
approved.
Posted by: Circle Secretary B. Shivakumar
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